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Documents required for customs clearance and customs management
If we transport goods subject to customs duties, it is essential to provide the data correctly and in full. If the customs authorities find any issues, they may impose various penalties as a consequence. For example, if the customs declaration is incorrect, the documentation is incomplete, or the taxes have not been paid, businesses may receive fines. These costs can place a serious burden on companies and may even jeopardize their operations.
Data label
It is important that the product has a data label that includes the manufacturer’s company name, site address, and contact details; it is important that a phone number is included as well; the name and specifications of the manufactured product; and the CE marking.
Certificate of Conformity
For release for free circulation within the European Union, an EU Certificate of Conformity may also be required. This is necessary if the product does not have a CE certificate.
Test report
In many cases, companies exporting to the EU do not have the required CE certificate. In such cases, a document called a Test Report accompanies the goods. It is an initial step toward obtaining a CE certificate, but it does not replace it. If the exporter has only this document, always ask for our assistance so that our customs specialist can review whether it may be sufficient for release for free circulation within the EU. The report includes the product name and manufacturing details.
CE Certificate
During customs management, product compliance is particularly important, which is also indicated by the CE marking. This marking guarantees that the goods meet the European Union’s safety, health, and environmental protection requirements. The CE marking is therefore a basic requirement for successful import and for selling products on the markets of EU countries. Appropriate technical documentation must also be prepared for the products, proving compliance as well as the products’ safety and reliability.
Guide to proper invoice completion
Accurate invoice completion plays a key role in ensuring goods cross borders smoothly. A correctly completed invoice not only meets the requirements set by customs authorities, but also helps transactions be processed faster and avoids delays. We show the key principles of proper invoice completion, the required information, and the most common mistakes worth avoiding. Our goal is to support everyone who wants to ensure a smooth and efficient customs process.
- The invoice must include the details of both the issuer and the buyer.
- Pay close attention to providing accurate and relevant information.
- The invoice issue date and invoice number are also key details. Product-related information is mandatory, such as the unit price, quantity, and total amount.
- It is very important not to forget to specify the currency in which the invoice will be settled-without it, the invoice will unfortunately not be accepted.
- Please also include the payment method and due date.
- In addition to the exact product description, the country of origin must also be indicated.
- At the bottom of the invoice, write the grand total also in words, and do not forget to indicate the currency there as well.
Data-based solutions
We support our clients’ logistics processes with data-based solutions. Systems using business intelligence make processes traceable, measurable, and plannable. Losses can be identified and thus reduced.
In addition to providing digital tracking and real-time information, INCON-LOGISTIC supports its customers with a unique carbon footprint calculator to make their ESG program successful.
The team at INCON-LOGISTIC also possesses outstanding expertise in international freight organization.
The experience and language skills of our employees are the guarantee that we successfully complete complex, unique assignments by road, rail, water, or air.
We provide continuous (7/24) availability, cargo traceability, consultation, and security.
Customs clearance and customs management with expert support
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Value Added Tax (VAT) and Goods and Services Tax (GST) are forms of taxation used in different parts of the world, aimed at imposing a tax burden on final consumption. While there are many similarities between them, significant differences can also be found in their application across various countries.
VAT, which is prevalent in Europe and many other regions, such as Hungary, is a consumption tax imposed at every stage of the supply chain for goods and services. Ultimately, the tax is paid by the consumer; however, businesses submit VAT returns and payments based on their revenues and expenses. It is important for companies to reclaim VAT paid on their purchases, which helps to minimize the net VAT burden.
In contrast, the Goods and Services Tax (GST) has been implemented in countries like India, Canada, and Australia. Similar to VAT, GST is applied throughout the entire supply chain of goods and services. However, the structure of the tax and the method for reclaiming it can vary depending on the specific characteristics of each country.
The most significant difference between the two taxes lies in their naming, which can influence the fundamental rules and application of the system. The economic environment, tax rates, and regulatory frameworks can positively or negatively affect how businesses operate in terms of taxation.
Overall, VAT and GST reflect the same consumption tax applicable to final sales. However, understanding the differences between the two systems is essential for the smooth conduct of international trade and business. Due to the regionalization of tax systems, it is important for businesses to be aware of the variations and the regulations in their own countries.
Paying customs duties and taxes is an important step in international trade, ensuring that goods can pass smoothly across borders. Below is an overview of how you can pay these duties to make the process seamless.
First, customs duties and taxes are typically due when goods are imported. The initial step is to complete a customs declaration, which includes a description of the goods, their value, and the country of origin. This declaration is usually submitted electronically to the customs authority.
After submitting the customs declaration, the customs authority assesses the applicable customs duties and tax entitlements for the goods. The duty rate is generally calculated based on the value of the goods and their customs code (HSN code). Subsequently, the customs authority will inform you of the amount to be paid.
The payment of customs duties and taxes can be made in several ways. First, most countries allow the use of bank transfers, which offer a quick and secure method for transferring amounts. Additionally, in some cases, online payments are available, allowing you to settle your dues easily through the customs authority’s website.
After paying the customs duties and taxes, you will receive documentation confirming the customs clearance, which may be required for further movement of the goods. It’s important to keep these documents, as they may be needed during future inspections.
In summary, paying customs duties and taxes is a process that involves completing the customs declaration, calculating the taxes, and settling them via bank transfer or online. By taking the proper steps, you can ensure that goods pass quickly and smoothly across borders, thereby facilitating your business activities.
Customs duties and taxes must be paid in the following cases:
- Importing Goods: Customs duties and taxes are generally required when goods are imported into a country. This process occurs as part of customs clearance, and the buyer or importing party must pay the applicable duty and VAT before the goods arrive at their destination.
- Submitting the Customs Declaration: Payment of customs fees is due at the time of, or after, submitting the customs declaration. The customs authority calculates the amount to be paid based on the customs declaration.
- Delivery and Transfer Periods: The timing of customs duties and tax payments may vary depending on the regulations of each country’s customs authorities. Typically, payments should be made in accordance with the rules related to the submission of the customs declaration and the crossing of borders by the goods.
- Late Fees: If customs duties and taxes are not paid on time, late fees or penalties may arise. Therefore, it is important to adhere to deadlines.
Based on this, it is essential for importers to be well-informed about local customs and tax regulations to ensure that the necessary payments are made in a timely and appropriate manner.
During the payment and management of customs duties and taxes, several issues may arise that can affect business operations and international trade. Below are some of the most common problems:
Determining Customs Value: Establishing the correct customs value is a common challenge, as customs authorities strictly scrutinize the value of goods. In cases of incorrect declarations, penalties may be applied, and the duty may be corrected, imposing financial burdens on businesses.
Insufficient Documentation: A lack or inaccuracy of the necessary documents for customs clearance (such as invoices, proof of delivery) can cause delays and incur additional costs. Proper documentation is essential for seamless customs clearance.
Misunderstood Customs and Tax Rates: Different countries apply varying customs and tax rates; therefore, due to incorrect information or misinterpretation, importers may not pay the correct amount, resulting in further complications.
Delays and Late Fees: Delays in the customs clearance process, such as processing the customs declaration for goods, can lead to bank fees and late charges, increasing business costs.
Changing Regulations: Customs and tax regulations in different countries can frequently change, making it difficult for businesses to remain compliant. Awareness and adherence to new regulations are vital to avoid legal issues and fines.
Sanctions and Penalties: Violating customs and tax regulations can result in sanctions or fines that can severely impact business operations.
To prevent these issues, it is advisable to thoroughly understand customs and tax regulations, maintain accurate documentation, and seek professional advice if necessary to ensure a smooth customs clearance process.